Frequently Asked Questions (FAQs)
List of Questions:
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I have a question about clubs, who do I contact?
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I want to have food at an event, what do I do?
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I want to secure a sponsorship, what do I do?
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How do I edit forms I submitted on the Nest?
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How do I book a room for my event?
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What is Special Event Funding? And how do I apply? (SU-Based Clubs ONLY)
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For additional club resources, click HERE.
(1) I have a question about clubs, who do I contact?
Email your respective Associate Vice-Presidents (AVP) with the subject line including your 4-digit club number and club name (i.e. 1530 - LB Theatre Club)
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Brantford SU-Based Clubs & Faculty-Based Clubs/Faculty Associations: SUAVPCAB@wlu.ca
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Waterloo SU-Based Clubs: SUAVPCAW@wlu.ca
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Waterloo Faculty-Based Clubs & Faculty Associations: SUAVPFAW@wlu.ca
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You can also reach the Vice-President (VP) Clubs & Associations: SUVPCA@wlu.ca
(2) I want to have food at an event, what do I do?
Hosting on the Waterloo campus and NOT in the Turret or Wilfs? (any University owned spaced)
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Place an online order with Food Services at wlu.catertrax.com (at least 5 Business Days in advance)
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Hosting on the Waterloo Campus in Wilfs or the Turret? (Students' Union spaces)
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Contact Wilfs Catering at sanhorn@wlu.ca (minimum 3 weeks prior to the event)
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Hosting Off-Campus or on the Brantford Campus?
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Include your catering plans in your event request, and contact your respective AVP if you have any questions!
(3) I want to secure a sponsorship, what do I do?
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Connect with the company/organization you want to sponsor you and work out an agreement.
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Fill out and sign the Sponsorship Agreement Form, and have the company sign it.
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Email your completed sponsorship agreement to the (A)VP Clubs & Associations for approval & signature.
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Provide the company with the appropriate payment information (contact your respective AVP for this info as needed).
(4) How do I edit forms I submitted on the Nest?
Option #1
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Go to http://laurierstudentsunion.presence.io and in the top right corner there is a rectangle box with a circle that has a people icon in it. Click this box and then select login.
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Once logged in, go back to the top right corner and this time select your Profile.
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Once on the profile page click Responses (it is a navigation bar towards the left-hand side)
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Once in the responses section, click on the form you are trying to edit
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You should be able to click edit from there.
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Option #2
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Go to http://laurierstudentsunion.presence.io and in the top right corner there is a rectangle box with a circle that has a people icon in it. Click this box and then select login.
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Once logged in, go back to the top right corner and this time select your Admin Dashboard.
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Click on the Forms tab
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Then Responses then Outbox
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You should see the form you submitted and be able to click edit as an option.
(5) How do I book a room for my event?
Rooms can be booked when you fill out the Event Registration form for your event. Depending on the event/spaces you need, the form will direct you to either book your room yourself or inform you we will be booking the room on your behalf.
If booking a room, please ensure you list the type of room you need (projector, type of tables, etc.). You can list options if you're looking for a specific room but please note that spaces will be prioritized for academic purposes by the Room Bookings Department.
(6) What is Special Event Funding? And how do I apply?
​What is Special Event Funding?
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Special Event Funding is available for SU-Based Clubs only.
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It is available on a first-come first-serve basis
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Special Event Funding Conditions:
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If your planned event is a new event at Wilfrid Laurier University (is not an annual event or an event that a club has run previously)
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If your planned event enhances the educational and/or cultural experience of undergraduate students at Wilfrid Laurier University
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If your planned event has a definite focus and a clear plan of implementation, including a timeline for completion of the event.
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How do I apply?
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Fill out the form HERE
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The form must be submitted at a minimum of 4 weeks prior to your event date