Students’ Union Letters Patent
Students’ Union Constitution
Students’ Union Strategic Plan 2020 – 2025
Governance Proposal 2018-2019
Board of Directors 2019-2020
Guide to Robert’s Rules of Order
Agenda Packages & Meeting Minutes
Agenda Packages 2019-2020
September 9, 2020 Election Dates and Timeline Discussion, Fall Meeting Schedule Discussion, Committee Elections: GP #2d and GP #2g1
August 19, 2020 Board of Director Orientation Week involvement ad hoc committee update, CRO Pay and Role ad hoc committee update, Budget Discussion
March 27, 2020 Staffing Strategy During COVID-19, Orientation Strategy, Budgeting Strategy
February 14, 2020 – 2020 Laurier Student Elections Discussion, GRT Transit Pass Agreement
January 31, 2020 – 2020 Laurier Student Elections Acknowledgement, Second Floor FNCC Renovation Loan Request, Teaching Fellows Have Your Voice Heard
January 14, 2020 – #LaurierVotes Discussion, Strategic Plan Update
December 6, 2019 – Elections Appeal Committee Election, Student Choice Initiative Discussion, Referenda Questions, Winter Semester Meeting Schedule
November 19, 2019 – Approval of Consent Agenda: GP #2b/2c/2d and EL #2a/2d, Approval of Oct. 25th Meeting Minutes, Ownership Linkage Event Update
November 5, 2019 – Ownership Linkage Event Update, Board Vacancy Ad Hoc Update
November 1, 2019 – Emergency Board Meeting, Auditor’s Financial Statements
October 25, 2019 – Auditor’s Financial Statement Presentation, Ownership Linkage Presentation, Finance Committee Final Report
October 8, 2019 – Elections Discussion, Auditor Financial Statement Discussions, Elections Budget
September 10, 2019 – Board Vacancy Discussion, Homecoming Doorknocker Campaign, Fall Meeting Schedule Discussion
August 18, 2019 – Brantford U-Pass, 2019/2020 Fall/Winter Budget, Elections Budget
July 7, 2019 – Wilf’s Point of Sales Over 10K Expenditure, Strategic Discussion: O-Week Involvement, Student Choice Initiative Marketing Discussion, Committee Elections
June 7, 2019 – Approval of May 5th Meeting Minutes, Summer SLL Committee Update, Strategic Plan Discussion/Presentation, Committee Elections: Strategic Plan Committee,
New Business and Announcements
May 5, 2019 – Strategic Plan Discussion, Student Choice Initiative Discussion, Governance Calendar Approval, Board Meeting Schedule Approval, Committee Elections
Proposed Monitoring Schedule
AGENDA PACKAGES 2018-2019
May 12, 2018 – Introductory Board Meeting; Summer Board Meeting Schedule, Fall & Winter Meeting Schedule, Governance & Elections Budget, Over 10K Expenditures, Committee Elections
Budget Summary by Department
May 12 Meeting Minutes
August 26, 2018 – Over 10K Purchase, Fall Meeting Schedule, Monitoring Schedule Revision (Quorum not met)
September 3, 2018 – Emergency Board Meeting; Over 10K Purchases, Monitoring & Meeting Schedule Revision, Committee Elections: Student Life Levy Waterloo/Brantford
October 23, 2018 – Audited Financial Discussions Path, Ownership Linkage Updates, Laurier Votes Election Date Discussion (meeting canceled)
January 25, 2019 – Presentation by WLU Administration, Ratification of 2019-2020 SU Elections, Provincial Government Discussion around Tuition, Board Meeting Schedule,
Livestream Video Part I
Livestream Video Part II
March 15, 2019 – Ownership Linkage Committee Structure, Transferable Skills Presentation, Transparency & Accountability Committee Discussion, SLL Committee Structure Discussion
Livestream Video part 1
Livestream Video part 2
March 29, 2019 – Strategic Plan for University Discussion, Election Review Adoption Recommendations Approval, TAC and Ownership Linkage Committee Approval, Presidential Signing Authority
April 4, 2019 – Laurier Report & Recommendation from the Cannabis Working Group, Updates to the Non-Academic Code of Conduct, Governance Budget Approval, Operations Budget Approval
Laurier Report & Recommendation from the Cannabis Working Group Presentation
Executive Summary Non-Academic Code of Conduct
April 22, 2019 – Emergency Board Meeting; Budget Approval, Fees Conversation, New Business & Announcements
AGENDA PACKAGES 2017-2018
May 13, 2017 – 2017-2018 Introduction Board Meeting; Summer Board meeting schedule, Fall & Winter meeting schedule, Committee Elections: Waterloo Student Life Levy, Brantford Student Life Levy
Live stream video here
October 17, 2017 – Referendum Policy, Presentation: Health & Dental Plan Presentation
October 17 Meeting Minutes
December 19, 2017 – Emergency Board Meeting, Referenda Question Removal
January 12, 2018 – LaurierVotes Expectations, Monitoring Reports (EL#2d, #2e, #2f, #2n) Ownership Linkage Committee Updates/Elections Involvement, Strategic Discussion: Board-Elect Training/Mentorship Program
Live stream video here
February 16, 2018 – Quarterly Report of Financials, Final Report: Board Training and Transition Committee Student Life Levy Presentation
Live stream video here
February 16 Meeting Minutes
April 4, 2018 – International Student Concern Presentation, Finance Committee Report, Final Term Feedback Compilation, Election: Incoming Chair of the Board and CGO, Election: Incoming Vice Chair of the Board
Live stream video part 1
Live stream video part 2
EL Package – April 4, 2018
Agenda Packages 2016-2017
May 7, 2016 – 2016-2017 Introduction Board Meeting
May 7 Meeting Minutes
June 11, 2016 – University Affairs Annual Plan, policy changes, Committee Elections, and Discussion: Governance Review Committee Recommendations.
June 11 Meeting Minutes
July 9, 2016 – Wilfrid Laurier University Student Publication Presentation, Committee Update: Ownership Linkage, Committee Elections, O-Week Involvement.
July 9 Meeting Minutes
July 17, 2016 – Emergency Board Meeting – approval of $10,000+ purchase.
July 17 Emergency Meeting Minutes
August 20, 2016 – Department updates, Senator election, Fall Term Meeting Schedule and appointment of Interim CRO.
August 20 Meeting Minutes
September 16, 2016 – Quarterly report of financials, Board of Governors/Senate update, Aramark, Finance Committee Election, Letter to the Board, Organizational Priorities.
September 16 Minutes
September 30, 2016 – Ontario University Students’ Association presentation.
September 30th Meeting Minutes
October 21, 2016 – Presentation, President and Vice Chancellor of WLU, Dr. Max Blouw; Department Updates; Committee Updates.
October 21st Meeting Minutes
October 28, 2016 – Committee updates, Finance Committee Midterm Report, Elections Strategic Discussion.
October 28th Meeting Minutes
November 11, 2016 – Auditor’s Statement; Dean of Students Presentation; Committee Updates.
November 11 Meeting Minutes
November 25, 2016 – Quarterly financial reports, Committee updates
November 25 Meeting Minutes
December 9, 2016 – Referenda submission, Department updates, BMDs Monitoring Report, Winter Semester Meeting Schedule; President Response to Midterm Review
December 9 Meeting Minutes
January 13, 2017 – Senate updates, #LaurierVotes Expectations, Ownership Linkage Committee/Elections Involvement, Strategic discussion about board-elect training & mentorship program
January 13th Meeting Minutes
January 27, 2017 – Presentation from Deborah Dubenofsky about the Milton campus project, Administration Changes, Police Check Policy, Ratification of #LaurierVotes Results
January 27th Meeting Minutes
February 1, 2017 – Election of Chair of the Board & CGO and Vice Chair of the Board
February 10, 2017 – Quarterly financial reports, Elections Review Committee election, Winter Meeting Schedule Change.
February 10 Meeting Minutes
March 3, 2017 – OUSA Membership Fee, Policy change, Strategic Discussion of #LaurierVotes 2017 Election
March 3 Meeting Minutes
March 10, 2017 – Department updates, Committee Updates, Presentation by Dr. Max Blouw & Dr. Deborah MacLatchy, Finance Committee Final Report, Winter Meeting Schedule Change
March 24, 2017 – Ownership Linkage Committee Update and Final Report, discussion about the Chief Returning Officer position and police checks
March 24 Meeting Minutes
April 5, 2017 – Presentation from Mayor of Waterloo, Dave Joworsky, department updates, end of year reports on president and board performances
April 5 Meeting Minutes
April 28, 2017 – 2017-18 Ends Interpretation, Operating budget, Governance & Election budget, End of Year board management delegations monitoring report, End of year report on strategic evident, policy change, approval of $10,000+ item, Elections Review Committee final report
April 27 Meeting Minutes
Past Agenda Packages
May 2010 – April 2011
May 2011 – April 2012
May 2012 – April 2013
May 2013 – April 2014
May 2014 – April 2015
May 2015 – April 2016
Governance & Elections 2016-2017 Budget
Students’ Union 2016-2017 Budget
What is the Board of Directors?
Students’ Union is a not-for-profit corporation and the Board of Directors is a unit which is the highest governing body for the entire organization. It is comprised of 12 individuals, with at least two members from each campus, serving a one-year term
What are the functions of the Board?
Setting the limitations on and monitoring Presidential performance, evaluating the strategic direction of the organization, approving the organizational budget and operating in accordance with the organizational governance policies.
How can I get on the Board?
You run in the election! Typically held in January or February, all Laurier undergraduates are eligible to run and vote in the election.
How much power do I have as a director?
The Board acts with one voice and fulfills one mandate. Therefore, your power lies in the collective decisions made by the unit.
What is the time commitment like?
Board meetings are held up to twice a month. Each director is expected to be a part of committees which have occasional meetings as well.
What are a few of the committees that I can join?
Direct Inspection Committee (policy based), Ownership Linkage, Finance, Election Appeals and Student Life Levy! You can even propose the creation of a relevant committee.
How can I be a good Board Member?
Be committed to the organization; understand who you represent not just your own worldview; an understanding of the objectives and strategies of the organization; understand good board governance; the Board speaks with one voice; preparedness for meetings and committee work; listen to understand, not to debate.
When does my term start if I win a seat in the election?
Terms start May 1st and ends April 30th of the following year. Transition and training is prior to commencing office.
The Board and Elections
The primary focus of the Board is governance and as the governance entity, it is the decision making body of the organization which establishes a structure that not only works for everyone, but controls the organization in order to achieve the end goal. The board operates within three parameters: fiduciary and oversight, strategic and generative. The Board is fundamentally elected members of the corporation tasked with preserving its mission by monitoring the president according to the policies, connecting with the ownership and utilizing a hands-off operational approach.
The Board has a very crucial role in the election process. For those directors not running for re-election, they are tasked with the responsibility of being present at the information sessions to answer questions and speak about their experience, to run the polling stations on key parts of both campuses, to promote the election process and refraining from having any public opinion on any candidates or referenda parties. At the end of the election, the board also votes for the results of the electoral process to be seen as official.
Once you have submitted your nomination package to the Students’ Union office (before the deadline), you will have an All Candidates meeting to attend. All dates will be clearly stated in the package you signed. It is 30 minutes after that meeting that campaigning starts until the polls open. You are allowed to put up approved physical and electronic campaigning materials, set up booths, talk to students and attend all the election related events. You can even create your own campaign team! If you are unsure or simply have questions, the Chief Returning Officer (CRO) will be your resource. When the polls open, active campaigning stops and all candidates now promote the voting process and not an individual. The results are announced at Wilf’s Restaurant and Pub the night of the last voting day.