Board Resources


Next Board Meeting: July 11, 2022 @ 6 PM
To join a gallery, see specific meeting details below


Important Documents

Students’ Union Letters Patent
Students’ Union Constitution
Policy Manual 2022-2023
Students’ Union Strategic Plan 2020 – 2025
Governance Proposal 2018-2019
Guide to Robert’s Rules of Order
2021 Final Authority Financial Statement

Students’ Union Constitution as of April 2020


Agenda Packages & Meeting Minutes


July 11, 2022
Fall Meeting Schedule, Ad Hoc Honorarium Committee Update, In-Camera Session
To join the gallery, click HERE (Passcode: 364114)

June 13, 2022
Board Meeting & Secretary Update, Wilf’s Restaurant Refresh Project, Direct Inspection Committee Elections, Ownership Linkage Committee Election, Annual Governance Planning
Watch the meeting HERE

May 11, 2022

Elections: Chair of the Board & Chief Governance Officer, Vice Chair; Spring & Summer Board Meeting Schedule
Watch the meeting HERE


For meeting recordings May 14, 2021 – February 14, 2022, you must be logged into your Laurier credentials to view them. Passcode: Board2022!

May 14, 2021 
2021 Board Calendar, Committee Elections, Presentation by Indigenous Affairs Office,
Meeting Minutes

May 31, 2021 Emergency Board Meeting Watch the meeting recording HERE

June 10, 2021 Presentation on Institutional Response by Office of Student Affairs, Pesentation on Background Between Palestine and Israel, Presentation on Student Supports by Dean of Students
Watch the meeting recording HERE

June 24, 2021 Emergency Board Meeting Updates on Director Resignations and Exit Interview, Board Vacancy Discussion, Committee Elections: Direct Inspection Committee GP #2g
Watch the meeting recording HERE

July 8, 2021 Board Honorarium Discussion, Ownership Linkage Spring Term Discussion, Board Vacancy, and Fall By-Election Discussion Watch the meeting recording HERE

July 26, 2021 Emergency Board Meeting Over $10K Expenditure Decision – “Student Union Story” Video Project
Watch the meeting recording: Part I: Before In-Camera Session / Part II: After In-Camera Session (Final Vote)

August 26, 2021 Fall By-Election Planning and Policies Approval, Board Secretary Hiring Discussion, Board Orientation Week Involvement Discussion, Committee Elections
Watch the meeting recording HERE

September 8, 2021 Emergency Board Meeting Fall By-Election CRO Discussion, Fall By-Election Date Discussion, Fall By-Election Voting System Discussion
Watch the meeting recording HERE

September 13, 2021 Emergency Board Meeting Fall By-Election DRO Discussion, Fall By-Election Nomination and Campaigning Period Dates Discussion, Committee Election
Watch the meeting recording HERE

September 22, 2021 Fall By-Election Updates, Board Hiring Committee Discussion
Watch the meeting recording HERE

September 29, 2021 Emergency Board Meeting Fall-By Election Schedule Updates, DRO Hiring Updates, Voting System Testing, In- Camera (Fall By-Election, Operations Updates)
Watch the meeting recording HERE

October 6, 2021 2022 Annual General Meeting CRO Hiring Discussion, Referendum Questions Discussion, SU Video Project Review
Watch the meeting recording HERE

October 18, 2021 Emergency Board Meeting Fall By-Election Voting Extension
Watch the meeting recording HERE

October 20, 2021 Approval of Updated Elections Budget, CRO Hiring, and January AGM (Election) Discussion, Interim Secretary Honourarium Discussion
Watch the meeting recording HERE

November 3, 2021  US Bank Account Discussion, Over $10K Expenditure – FNCC Fire Alarm, SLL Waterloo Referendum Discussion
Watch the meeting recording HERE

November 8, 2021 Fall By-Election Results Night
Watch the meeting recording HERE

November 12, 2021 Emergency Board Meeting Senate and Board of Governors Vacancy
Watch the meeting recording HERE

November 17, 2021   GRT Contract Presentation, Finance Committee Updates Presentation, Chair and President Midterm Review (In-Camera)
Watch the meeting recording HERE

November 24, 2021   Senate By-Election, Midterm Review (In-Camera), Board Ad Hoc Hiring Committee Update
Watch the meeting recording HERE
Meeting Minutes

December 1, 2021  SU Quarterly Reports, Board Report, Election and Referendum Policies Approval
Watch the meeting recording HERE

January 4, 2022  Audit Report Presentation by KPMG, Live Streaming of Board Mtg Updates, GRT UPASS Referendum Question Removal, January Election Updates, In-Camera Session
Watch the meeting recording HERE

January 17, 2022 RBC Loan Renewal Discussion, Governance Practices Committee Report, Ownership Linkage Discussion
Watch the meeting recording HERE

January 31, 2022 Laurier Student Elections Acknowledgement, Committee Elections, In-Camera Session
Watch the meeting recording HERE

February 14, 2022 Monitoring reports, Ownership Linkage Committee Election

February 28, 2022 Finance Committee Final Report, Direct Inspect Committee BMD #2c Final Report, Committee Elections
To watch the meeting recording, click HERE

March 14, 2022 Institutional Agreement Extension Request, Finance Committee Updates, Direct Inspect Committee GP #2k Final Report
To watch the meeting recording, click HERE

March 28, 2022 Finance Committee Updates, In-Camera Session
To watch the meeting recording, click HERE

April 4, 2022, Brantford SLL and SAAA Discussion, Budget Approvals
To watch the meeting recording, click HERE

April 26, 2022, Final Reports
To watch the meeting recording, click HERE



Agenda Packages 2020-2021

A Letter from the Board of Directors

Viewing password: Board2021!

April 9, 2021 2021-2022 Governance Budget Approval, 2021-2022 Operational Budget Approval, In-camera Session

March 26, 2021Direct Inspection Committee Final Report: GP #2), Candidate Election Nomination Package Code of Conduct Form, Ownership Linkage Discussion

March 12, 2021  Pandemic Recovery Group Presentation, Clubs & Associations Department Presentation, 2021-22 Board-Elect Chair Election, 2021-22 Board-Elect Vice Chair Election

February 26, 2021 Restorative Justice Process Presentation, Reprimand Options for COVID-19 Violation for Staff, CSEDI Strategic Plan Committee Selection (Watch the meeting HERE)

February 5, 2021 Dean of Students and Pandemic Recvory Steering Group Presentation, Statement by the Board of Directors, Wilfrid Laurier Students’ Union Election Result Acknowledgement (Watch the meeting HERE)

January 22, 2021 Direct Inspection Committee Final Report: BMD #2b, Direct Inspection Committee Final Report: BMD #2d3 D, Direct Inspection Committee Elections: GP #2j (Watch the meeting HERE)

January  8, 2021  Winter 2021 Meeting Schedule Approval, Ownership Linkage Strategic Discussion, Incamera Session. (Watch the meeting HERE)

December 4, 2020 Final Board Meeting of 2020 Referendum Question Discussion, Winter Term First Meeting Approval (Watch the meeting HERE)

November 20, 2020 Health and Dental Plan Strategic Discussion, Referendum Policy Discussion, Finance Committee Final Report. (Watch the meeting HERE)

November 6, 2020  Health and Dental Plan Strategic Discussion, Elections & Referendum Policies Approval, New Business Announcements. (Watch the meeting HERE)

October 23, 2020.   Senate Vacancy Election, Health and Dental Plan Strategic Discussion, New Business & Announcements. (Watch the meeting HERE)

September 25, 2020 Senate Resignation and Vacancy, SLL Referenda Questions, New Business & Announcements  (Watch the recording HERE)

September 9, 2020 Election Dates and Timeline Discussion, Fall Meeting Schedule Discussion, Committee Elections: GP #2d and GP #2g1

August 19, 2020  Board of Director Orientation Week involvement ad hoc committee update, CRO Pay and Role ad hoc committee update, Budget Discussion (Watch the meeting HERE)

July 15, 2020  Budget Discussion, Final Report Direct Inspection Committee GP #1 and EL #2b   (Watch the recording HERE. Viewing password: Board2021!)

June 17, 2020 Updated Fees and Fee Description, Wilf’s Office Renovation, CRO Pay Description  (Watch to the recording HERE. Viewing password: Board2021!)

May 13, 2020 2021 Board Calendar, Meeting Schedules, Committee Elections    (Watch to the recording HERE)







Agenda Packages 2019-2020

March 27, 2020  
Staffing Strategy During COVID-19, Orientation Strategy, Budgeting Strategy

March 10, 2020  OPA Agreement Extension, Board-elect Election

February 25, 2020
Approval of Consent Agenda: GP #2J, Strategic Plan Discussion

February 14, 2020 – 2020 Laurier Student Elections Discussion, GRT Transit Pass Agreement

January 31, 2020 – 2020 Laurier Student Elections Acknowledgement, Second Floor FNCC Renovation Loan Request, Teaching Fellows Have Your Voice Heard

January 14, 2020 – #LaurierVotes Discussion, Strategic Plan Update

December 6, 2019Elections Appeal Committee Election, Student Choice Initiative Discussion, Referenda Questions, Winter Semester Meeting Schedule

November 19, 2019 – Approval of Consent Agenda: GP #2b/2c/2d and EL #2a/2d, Approval of Oct. 25th Meeting Minutes, Ownership Linkage Event Update

November 5, 2019 –  Ownership Linkage Event Update, Board Vacancy Ad Hoc Update

November 1, 2019Emergency Board Meeting, Auditor’s Financial Statements
Video (Partial)

October 25, 2019 – 
Auditor’s Financial Statement Presentation, Ownership Linkage Presentation, Finance Committee Final Report

October 8, 2019 –  Elections Discussion, Auditor Financial Statement Discussions, Elections Budget

Raw Audio Recording

September 24, 2019 –  OUSA Presentation, Board Vacancy Policy Discussion, Election Dates and Timeline Discussion,
Livestream Video

September 10, 2019 Board Vacancy Discussion, Homecoming Doorknocker Campaign, Fall Meeting Schedule Discussion

August 18, 2019 Brantford U-Pass, 2019/2020 Fall/Winter Budget, Elections Budget

July 7, 2019 – Wilf’s Point of Sales Over 10K Expenditure, Strategic Discussion: O-Week Involvement, Student Choice Initiative Marketing Discussion, Committee Elections

Livestream Video

June 7, 2019 –  Approval of May 5th Meeting Minutes, Summer SLL Committee Update, Strategic Plan Discussion/Presentation, Committee Elections: Strategic Plan Committee,

New Business and Announcements

Livestream Video

May 5, 2019 Strategic Plan Discussion, Student Choice Initiative Discussion, Governance Calendar Approval, Board Meeting Schedule Approval, Committee Elections
Proposed Monitoring Schedule
Livestream Video


May 12, 2018 – Introductory Board Meeting; Summer Board Meeting Schedule, Fall & Winter Meeting Schedule, Governance & Elections Budget, Over 10K Expenditures, Committee Elections
Budget Summary by Department
Livestream video
May 12 Meeting Minutes

June 24, 2018 Vice Chair Honorarium,  Operational Updates, Committee Elections
Livestream video

August 26, 2018 Over 10K Purchase, Fall Meeting Schedule, Monitoring Schedule Revision (Quorum not met)

September 3, 2018 Emergency Board Meeting; Over 10K Purchases, Monitoring & Meeting Schedule Revision, Committee Elections: Student Life Levy Waterloo/Brantford

September 11, 2018 –  Board Meeting Schedule, Vice Chair Honorarium, Student Life Levy Vote Pass Discussion
Livestream video

September 25, 2018 – Items Pulled from Consent Agenda, Homecoming Preparation, Ownership Linkage Changes, Committee Elections: Finance Committee
Livestream video

October 23, 2018Audited Financial Discussions Path,  Ownership Linkage Updates, Laurier Votes Election Date Discussion (meeting canceled)

November 6, 2018 –  Laurier Votes Election Date Discussion, Ownership Linkage Updates, Audited Financial Statements Path
Livestream Video

November 20, 2018 – OUSA Presentation, Ownership Linkage Policy Discussion, Audited Financial Statements Path
Livestream Video

December 4, 2018 Foot Patrol Room Discussion, Referendum Questions, Board Meeting Schedule, Committee Election: Election Appeals Committee
Livestream Video

January 25, 2019 –  Presentation by WLU Administration, Ratification of 2019-2020 SU Elections, Provincial Government Discussion around Tuition, Board Meeting Schedule,
Livestream Video Part I
Livestream Video Part II

February 8, 2019 – Financial Statements Discussion, Ownership Linkage Event Discussion, Transparency and Accountability Committee Proposal, Committee Elections
Livestream Video

March 1, 2019 – Ownership Linkage Event Discussion/Debrief,Transparency and Accountability Committee Proposal Extension
Livestream Video

March 15, 2019 – Ownership Linkage Committee Structure, Transferable Skills Presentation, Transparency & Accountability Committee Discussion, SLL Committee Structure Discussion
Livestream Video part 1
Livestream Video part 2

March 29, 2019 Strategic Plan for University Discussion, Election Review Adoption Recommendations Approval, TAC and Ownership Linkage Committee Approval, Presidential Signing Authority
Livestream Video

March 29 Meeting Minutes

April 4, 2019 – Laurier Report & Recommendation from the Cannabis Working Group, Updates to the Non-Academic Code of Conduct, Governance Budget Approval, Operations Budget Approval
Laurier Report & Recommendation from the Cannabis Working Group Presentation
Executive Summary Non-Academic Code of Conduct

April 22, 2019 – Emergency Board Meeting; Budget Approval, Fees Conversation, New Business & Announcements

Livestream Video


May 13, 2017 –  2017-2018 Introduction Board Meeting; Summer Board meeting schedule, Fall & Winter meeting schedule,  Committee Elections:  Waterloo Student Life Levy, Brantford Student Life Levy
Live stream video here

June 10, 2017 – Strategic Plan 2015 – 2020: Customer Experience; WLU Students’ Union Constitution: Article III; Committee elections
Live stream video here

July 8, 2017 – Board of Governors’ update; Committee elections; Discussion of O-Week Involvement
*File divided into two – Agenda, Pages 1 to 40; Agenda, 41 to 68
Live stream video here

August 12, 2017 – Fall term meeting schedule, Elections, Departmental updates
Live stream video part 1 
Live stream video part 2 

August 31, 2017 – Direct Inspection Committee Reports: GP#2K, EL#2C, Monitoring Report GP#2d, Elections Portfolio, Compensation
Live stream video here

September 12, 2017 – WLUSP Presentation, University Elections: Senate/Board of Governors,Committee Elections: Finance Committee, Ownership Linkage O-Week updates
Live stream video here

September 19, 2017 – OUSA Presentation, Elections Policy Approval, Committee Election: Library Council
Live stream video part 1 
Live stream video part 2 

October 17, 2017 –  Referendum Policy, Presentation: Health & Dental Plan Presentation
October 17 Meeting Minutes

October 24, 2017 –  Auditor’s Presentation, Departmental Updates, Finance Committee Midterm Report, Board of Governors Updates
Live stream video here
October 24 Meeting Minutes

November 7, 2017 – Payroll System Change, Agenda Package Distribution, The Board & Disciplinary Issues, Auditor’s Statements, Ownership Linkage Committee Updates
Live stream video here

November 21, 2017 – Committee Updates, Policy Change: GP2d.4e, Term in Review Strategic Discussion
Live stream video here

December 7, 2017 – Quarterly Financials, Referenda Submissions, Winter Semester Meeting Schedule
Live stream video here

December 19, 2017 – Emergency Board Meeting, Referenda Question Removal

January 12, 2018 – LaurierVotes Expectations, Monitoring Reports (EL#2d, #2e, #2f, #2n) Ownership Linkage Committee Updates/Elections Involvement, Strategic Discussion: Board-Elect Training/Mentorship Program
Live stream video here

January 26, 2018 –  Updates (Interim Chair of the Board, President & CEO), Board Training & Transition Committee Updates, Protocol Agreement on Non-Tuition Fees
Live stream video here

Feb 2, 2018 –  Reproductive Rights Presentation, Board Training Committee Updates, Ratification of #LaurierVotes Results
Live stream video part 1
Live stream video part 2

February 16, 2018 – Quarterly Report of Financials, Final Report: Board Training and Transition Committee Student Life Levy Presentation
Live stream video here
February 16 Meeting Minutes

March 3, 2018 – Direct Inspection Committee Reports: EL#1, GP#2g2, GP#2E
Live stream video here

March 23, 2018 – International Students’ Concerns Presentation, The Hi-Ride Presentation
Live stream video part 1
Live stream video part 2

April 4, 2018 – International Student Concern Presentation, Finance Committee Report, Final Term Feedback Compilation, Election: Incoming Chair of the Board and CGO, Election: Incoming Vice Chair of the Board
Live stream video part 1
Live stream video part 2
EL Package – April 4, 2018

April 27, 2018 – Budget for the year 2018-19, Finance Committee Report, Ownership Linkage Committee Report, Student Affairs Administrative Agreement
Live stream video
April 27 Meeting Minutes

Agenda Packages 2016-2017

May 7, 2016 – 2016-2017 Introduction Board Meeting
May 7 Meeting Minutes
June 11, 2016 – University Affairs Annual Plan, policy changes, Committee Elections, and Discussion: Governance Review Committee Recommendations.
June 11 Meeting Minutes
July 9, 2016 – Wilfrid Laurier University Student Publication Presentation, Committee Update: Ownership Linkage, Committee Elections, O-Week Involvement.
July 9 Meeting Minutes
July 17, 2016 – Emergency Board Meeting – approval of $10,000+ purchase.
July 17 Emergency Meeting Minutes
August 20, 2016 – Department updates, Senator election, Fall Term Meeting Schedule and appointment of Interim CRO.
August 20 Meeting Minutes
September 16, 2016 – Quarterly report of financials, Board of Governors/Senate update, Aramark, Finance Committee Election, Letter to the Board, Organizational Priorities.
September 16 Minutes
September 30, 2016 – Ontario University Students’ Association presentation.
September 30th Meeting Minutes
October 21, 2016 – Presentation, President and Vice Chancellor of WLU, Dr. Max Blouw; Department Updates; Committee Updates.
October 21st Meeting Minutes
October 28, 2016 – Committee updates, Finance Committee Midterm Report, Elections Strategic Discussion.
October 28th Meeting Minutes
November 11, 2016 – Auditor’s Statement; Dean of Students Presentation;  Committee Updates.
November 11 Meeting Minutes
November 25, 2016 – Quarterly financial reports, Committee updates
November 25 Meeting Minutes
December 9, 2016 – Referenda submission, Department updates, BMDs Monitoring Report, Winter Semester Meeting Schedule; President Response to Midterm Review
December 9 Meeting Minutes
January 13, 2017 – Senate updates, #LaurierVotes Expectations, Ownership Linkage Committee/Elections Involvement, Strategic discussion about board-elect training & mentorship program
January 13th Meeting Minutes
January 27, 2017 – Presentation from Deborah Dubenofsky about the Milton campus project, Administration Changes, Police Check Policy, Ratification of #LaurierVotes Results
January 27th Meeting Minutes
February 1, 2017 – Election of Chair of the Board & CGO and Vice Chair of the Board
February 10, 2017 – Quarterly financial reports, Elections Review Committee election, Winter Meeting Schedule Change.
February 10 Meeting Minutes
March 3, 2017 – OUSA Membership Fee, Policy change, Strategic Discussion of #LaurierVotes 2017 Election
March 3 Meeting Minutes
March 10, 2017 – Department updates, Committee Updates, Presentation by Dr. Max Blouw & Dr. Deborah MacLatchy, Finance Committee Final Report, Winter Meeting Schedule Change
March 24, 2017 – Ownership Linkage Committee Update and Final Report, discussion about the Chief Returning Officer position and police checks
March 24 Meeting Minutes
April 5, 2017 – Presentation from Mayor of Waterloo, Dave Joworsky, department updates, end of year reports on president and board performances
April 5 Meeting Minutes
April 28, 2017 – 2017-18 Ends Interpretation, Operating budget, Governance & Election budget, End of Year board management delegations monitoring report, End of year report on strategic evident, policy change, approval of $10,000+ item, Elections Review Committee final report
April 27 Meeting Minutes

Past Agenda Packages

May 2010 – April 2011
May 2011 – April 2012
May 2012 – April 2013
May 2013 – April 2014
May 2014 – April 2015
May 2015 – April 2016
Governance & Elections 2016-2017 Budget
Students’ Union 2016-2017 Budget
Auditor Statement

What is the Board of Directors?

Students’ Union is a not-for-profit corporation and the Board of Directors is a unit which is the highest governing body for the entire organization. It is comprised of 12 individuals, with at least two members from each campus, serving a one-year term

What are the functions of the Board?

Setting the limitations on and monitoring Presidential performance, evaluating the strategic direction of the organization, approving the organizational budget and operating in accordance with the organizational governance policies.

How can I get on the Board?

You run in the election! Typically held in January or February, all Laurier undergraduates are eligible to run and vote in the election.

How much power do I have as a director?

The Board acts with one voice and fulfills one mandate. Therefore, your power lies in the collective decisions made by the unit.

What is the time commitment like?

Board meetings are held up to twice a month. Each director is expected to be a part of committees which have occasional meetings as well.

What are a few of the committees that I can join?

Direct Inspection Committee (policy based), Ownership Linkage, Finance, Election Appeals and Student Life Levy! You can even propose the creation of a relevant committee.

How can I be a good Board Member?

Be committed to the organization; understand who you represent not just your own worldview; an understanding of the objectives and strategies of the organization; understand good board governance; the Board speaks with one voice; preparedness for meetings and committee work; listen to understand, not to debate.

When does my term start if I win a seat in the election?

Terms start May 1st and ends April 30th of the following year. Transition and training is prior to commencing office.

The Board and Elections

The primary focus of the Board is governance and as the governance entity, it is the decision making body of the organization which establishes a structure that not only works for everyone, but controls the organization in order to achieve the end goal. The board operates within three parameters: fiduciary and oversight, strategic and generative. The Board is fundamentally elected members of the corporation tasked with preserving its mission by monitoring the president according to the policies, connecting with the ownership and utilizing a hands-off operational approach.

The Board has a very crucial role in the election process. For those directors not running for re-election, they are tasked with the responsibility of being present at the information sessions to answer questions and speak about their experience, to run the polling stations on key parts of both campuses, to promote the election process and refraining from having any public opinion on any candidates or referenda parties. At the end of the election, the board also votes for the results of the electoral process to be seen as official.

Once you have submitted your nomination package to the Students’ Union office (before the deadline), you will have an All Candidates meeting to attend. All dates will be clearly stated in the package you signed. It is 30 minutes after that meeting that campaigning starts until the polls open. You are allowed to put up approved physical and electronic campaigning materials, set up booths, talk to students and attend all the election related events. You can even create your own campaign team! If you are unsure or simply have questions, the Chief Returning Officer (CRO) will be your resource. When the polls open, active campaigning stops and all candidates now promote the voting process and not an individual. The results are announced at Wilf’s Restaurant and Pub the night of the last voting day.