Board Resources

Important Documents

Students’ Union Letters Patent
Students’ Union Constitution
Policy Manual
Students’ Union Strategic Plan 2015 – 2020
Elections and Referenda Policies
Governance & Elections 2016-2017 Budget
Students’ Union 2016-2017 Budget
Auditor Statement

Agenda Packages & Meeting Minutes

AGENDA PACKAGES 2017-2018

May 13, 2017 –  2017-2018 Introduction Board Meeting; Summer Board meeting schedule, Fall & Winter meeting schedule,  Committee Elections:  Waterloo Student Life Levy, Brantford Student Life Levy
June 10, 2017 – Strategic Plan 2015 – 2020: Customer Experience; WLU Students’ Union Constitution: Article III; Committee elections
July 8, 2017 – Board of Governors’ update; Committee elections; Discussion of O-Week Involvement
*File divided into two – Agenda, Pages 1 to 40; Agenda, 41 to 68

August 12, 2017 – Fall term meeting schedule, Elections, Departmental updates
August 31, 2017 – Direct Inspection Committee Reports: GP#2K, EL#2C, Monitoring Report GP#2d, Elections Portfolio, Compensation
September 12, 2017 – WLUSP Presentation, University Elections: Senate/Board of Governors,Committee Elections: Finance Committee, Ownership Linkage O-Week updates
September 19, 2017 – OUSA Presentation, Elections Policy Approval, Committee Election: Library Council,
October 17, 2017 –  Referendum Policy,Presentation: Health & Dental Plan Presentation
October 17 Meeting Minutes
October 24, 2017 –  Auditor’s Presentation, Departmental Updates, Finance Committee Midterm Report, Board of Governors Updates
October 24 Meeting Minutes
November 7, 2017 – Payroll System Change, Agenda Package Distribution, The Board & Disciplinary Issues, Auditor’s Statements, Ownership Linkage Committee Updates
November 21, 2017 – Committee Updates, Policy Change: GP2d.4e, Term in Review Strategic Discussion
December 7, 2017 – Quarterly Financials, Referenda Submissions, Winter Semester Meeting Schedule

Agenda Packages 2016-2017

May 7, 2016 – 2016-2017 Introduction Board Meeting
May 7 Meeting Minutes
June 11, 2016 – University Affairs Annual Plan, policy changes, Committee Elections, and Discussion: Governance Review Committee Recommendations.
June 11 Meeting Minutes
July 9, 2016 – Wilfrid Laurier University Student Publication Presentation, Committee Update: Ownership Linkage, Committee Elections, O-Week Involvement.
July 9 Meeting Minutes
July 17, 2016 – Emergency Board Meeting – approval of $10,000+ purchase.
July 17 Emergency Meeting Minutes
August 20, 2016 – Department updates, Senator election, Fall Term Meeting Schedule and appointment of Interim CRO.
August 20 Meeting Minutes
September 16, 2016 – Quarterly report of financials, Board of Governors/Senate update, Aramark, Finance Committee Election, Letter to the Board, Organizational Priorities.
September 16 Minutes
September 30, 2016 – Ontario University Students’ Association presentation.
September 30th Meeting Minutes
October 21, 2016 – Presentation, President and Vice Chancellor of WLU, Dr. Max Blouw; Department Updates; Committee Updates.
October 21st Meeting Minutes
October 28, 2016 – Committee updates, Finance Committee Midterm Report, Elections Strategic Discussion.
October 28th Meeting Minutes
November 11, 2016 – Auditor’s Statement; Dean of Students Presentation;  Committee Updates.
November 11 Meeting Minutes
November 25, 2016 – Quarterly financial reports, Committee updates
November 25 Meeting Minutes
December 9, 2016 – Referenda submission, Department updates, BMDs Monitoring Report, Winter Semester Meeting Schedule; President Response to Midterm Review
December 9 Meeting Minutes
January 13, 2017 – Senate updates, #LaurierVotes Expectations, Ownership Linkage Committee/Elections Involvement, Strategic discussion about board-elect training & mentorship program
January 13th Meeting Minutes
January 27, 2017 – Presentation from Deborah Dubenofsky about the Milton campus project, Administration Changes, Police Check Policy, Ratification of #LaurierVotes Results
January 27th Meeting Minutes
February 1, 2017 – Election of Chair of the Board & CGO and Vice Chair of the Board
February 10, 2017 – Quarterly financial reports, Elections Review Committee election, Winter Meeting Schedule Change.
February 10 Meeting Minutes
March 3, 2017 – OUSA Membership Fee, Policy change, Strategic Discussion of #LaurierVotes 2017 Election
March 3 Meeting Minutes
March 10, 2017 – Department updates, Committee Updates, Presentation by Dr. Max Blouw & Dr. Deborah MacLatchy, Finance Committee Final Report, Winter Meeting Schedule Change
March 24, 2017 – Ownership Linkage Committee Update and Final Report, discussion about the Chief Returning Officer position and police checks
March 24 Meeting Minutes
April 5, 2017 – Presentation from Mayor of Waterloo, Dave Joworsky, department updates, end of year reports on president and board performances
April 5 Meeting Minutes
April 28, 2017 – 2017-18 Ends Interpretation, Operating budget, Governance & Election budget, End of Year board management delegations monitoring report, End of year report on strategic evident, policy change, approval of $10,000+ item, Elections Review Committee final report

Past Agenda Packages

May 2010 – April 2011
May 2011 – April 2012
May 2012 – April 2013
May 2013 – April 2014
May 2014 – April 2015
May 2015 – April 2016


What is the Board of Directors?

Students’ Union is a not-for-profit corporation and the Board of Directors is a unit which is the highest governing body for the entire organization. It is comprised of 12 individuals, with at least two members from each campus, serving a one-year term

What are the functions of the Board?

Setting the limitations on and monitoring Presidential performance, evaluating the strategic direction of the organization, approving the organizational budget and operating in accordance with the organizational governance policies.

How can I get on the Board?

You run in the election! Typically held in January or February, all Laurier undergraduates are eligible to run and vote in the election.

How much power do I have as a director?

The Board acts with one voice and fulfills one mandate. Therefore, your power lies in the collective decisions made by the unit.

What is the time commitment like?

Board meetings are held up to twice a month. Each director is expected to be a part of committees which have occasional meetings as well.

What are a few of the committees that I can join?

Direct Inspection Committee (policy based), Ownership Linkage, Finance, Election Appeals and Student Life Levy! You can even propose the creation of a relevant committee.

How can I be a good Board Member?

Be committed to the organization; understand who you represent not just your own worldview; an understanding of the objectives and strategies of the organization; understand good board governance; the Board speaks with one voice; preparedness for meetings and committee work; listen to understand, not to debate.

When does my term start if I win a seat in the election?

Terms start May 1st and ends April 30th of the following year. Transition and training is prior to commencing office.

The Board and Elections

The primary focus of the Board is governance and as the governance entity, it is the decision making body of the organization which establishes a structure that not only works for everyone, but controls the organization in order to achieve the end goal. The board operates within three parameters: fiduciary and oversight, strategic and generative. The Board is fundamentally elected members of the corporation tasked with preserving its mission by monitoring the president according to the policies, connecting with the ownership and utilizing a hands-off operational approach.

The Board has a very crucial role in the election process. For those directors not running for re-election, they are tasked with the responsibility of being present at the information sessions to answer questions and speak about their experience, to run the polling stations on key parts of both campuses, to promote the election process and refraining from having any public opinion on any candidates or referenda parties. At the end of the election, the board also votes for the results of the electoral process to be seen as official.

Once you have submitted your nomination package to the Students’ Union office (before the deadline), you will have an All Candidates meeting to attend. All dates will be clearly stated in the package you signed. It is 30 minutes after that meeting that campaigning starts until the polls open. You are allowed to put up approved physical and electronic campaigning materials, set up booths, talk to students and attend all the election related events. You can even create your own campaign team! If you are unsure or simply have questions, the Chief Returning Officer (CRO) will be your resource. When the polls open, active campaigning stops and all candidates now promote the voting process and not an individual. The results are announced at Wilf’s Restaurant and Pub the night of the last voting day.

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